Your Company Street, City email@company.com
Client Name Client address client@email.com
| Description | Qty | Rate | Amount | |
|---|---|---|---|---|
| Service | 1 | $500.00 | $500.00 |
Quote valid for 30 days. Prices subject to review after expiry.
50% advance to start work; balance on delivery.
What is a quote?
A quote (or quotation) is a written offer from a seller to a buyer that lists proposed goods or services and their prices for a fixed period. It helps the buyer decide before committing and locks the seller into a specific price, avoiding awkward negotiations later. Well-written quotes win more work: they show professionalism, clarify scope, and set clear expectations. BilloraPay's free quote maker gives freelancers, agencies, and small businesses a fast way to send branded quotes clients can approve on the spot.
How to create a quote in seconds
- 1Add your business name and logo so the quote feels branded.
- 2Enter the client name and address in the 'Prepared for' block.
- 3Set a quote number, issue date, and validity period (for example, 30 days).
- 4List each item or service with a clear description, quantity, and rate.
- 5Add optional notes covering scope, terms, delivery time, or next steps.
- 6Print or save as PDF and email it to the client — they can sign and return.
Who uses this quote?
- Freelancers pitching a new project scope to a prospective client.
- Agencies proposing monthly retainers or one-off campaign work.
- Contractors sending fixed-price quotes for renovation or installation.
- Print shops quoting bulk print jobs before starting production.
- Event planners quoting venue, catering, and decor packages.
- SaaS resellers preparing custom enterprise pricing sheets.
Frequently asked questions
What is the difference between a quote and an invoice?+
A quote is issued before work begins and states an offered price. An invoice is issued after (or during) delivery and demands payment. Many businesses convert an approved quote into an invoice by changing the header and adding a due date.
How long should a quote be valid?+
It is common to give quotes a 14 to 30 day validity window. This protects you from cost changes and encourages the client to decide quickly.
Can the client edit the quote after I send it?+
The PDF you send is a static document, so the client cannot change your prices. If they want changes, you simply issue a revised quote.
Is a signed quote legally binding?+
In most jurisdictions, once the client accepts a quote in writing it forms a contract. Keep the signed copy on file until the job is completed and paid for.
Do I need to charge tax on a quote?+
Include tax on the quote if your business is registered to collect it. Showing tax up front prevents surprises when you invoice.